Berlin

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In a nutshell

Tasks & Responsibilities

Payroll Management

• Manage and prepare preliminary monthly payroll for the UK, USA, Singapore, and Germany, ensuring compliance with local laws and regulations
• Liaise with external payroll providers to ensure accuracy and timeliness of compensation, benefits, and deductions
• Review and verify payroll data, including tax compliance, benefits, pensions, and deductions
• Prepare and submit payroll reports to Finance as per defined processes
• Resolve payroll discrepancies and remain up to date with payroll legislation

HR Operations

Recruitment & Onboarding

• Lead full-cycle recruitment, including job descriptions, sourcing, interviewing, and hiring recommendations
• Partner with hiring managers to define job requirements and competencies
• Manage smooth onboarding processes for new hires
• Strengthen employer branding through recruitment and candidate experience initiatives

Employee Relations

• Serve as first point of contact for employee questions and concerns
• Manage disciplinary processes, investigations, and conflict resolution in line with employment law and company policy
• Foster effective communication and a positive, inclusive workplace culture
• Manage offboarding and ensure records are deleted per legal and company policy requirements
• Conduct exit interviews and provide retention insights

Performance Management

• Support the appraisal process and ensure timely feedback and development opportunities
• Assist managers with performance goal setting and managing underperformance
• Drive training and development programs aligned with company growth strategy

Compensation & Benefits

• Administer compensation and benefits programs across jurisdictions
• Conduct benchmarking and salary surveys to maintain competitiveness
• Oversee pension schemes and additional benefits globally

HR Compliance & Legal

• Ensure compliance with employment laws across the UK, USA, Singapore, and Germany
• Update HR policies and handbooks in line with legal changes
• Lead HR compliance audits and investigations in collaboration with Legal and Finance
• Maintain accurate employee records and ensure data protection compliance (e.g., GDPR)
• Support legal cases and liaise with lawyers as needed

HR Data & Reporting

• Maintain HR metrics including turnover, headcount, employee satisfaction, and performance
• Prepare regular HR reports with insights and recommendations
• Ensure accurate and up‑to‑date HRIS data
• Support implementation of digital tools for HR and admin processes
• Oversee content and HR communication on the social intranet
• Create and update internal presentations and documentation
• Handle daily administrative tasks in English

Employee Engagement & Wellbeing

• Lead initiatives for employee engagement, corporate events, recognition programs, and wellbeing activities
• Develop wellbeing, mental health, and work‑life balance initiatives
• Conduct employee satisfaction surveys and implement improvements

HR Strategy

• Partner with the DHR to develop and execute HR strategies aligned with business objectives
• Support organisational development initiatives (restructuring, talent management, succession planning)
• Contribute to diversity and inclusion strategy across all locations
• Support HR and company budgeting, including staffing and payroll forecasting
• Actively support Marriott integration and roadmap execution

Stakeholder Management

• Lead a team consisting of an Assistant HR Manager and a Working Student
• Work closely with IT to ensure smooth HR and staff operations
• Build strong relationships with global employees, partners, and stakeholders

Experience & Mindset

• Degree in Human Resources, Business Administration, Psychology or a related field
• 3-4+ years hands‑on HR experience with focus on HR operations and international payroll
• Proven experience managing multi‑country payroll (Germany + at least one of UK, USA, Singapore)
• Experience leading and developing a small HR/administration team
• Strong knowledge of German labour law and broad understanding of international HR compliance
• Confident working with HR systems, audits, reporting, and optimisation
• Advanced MS Excel skills and strong analytical capabilities
• Ability to work independently, prioritise, and make sound decisions in a fast‑paced environment
• Strong stakeholder management skills with cross‑functional and global collaboration experience
• Operationally grounded, structured, hands‑on, resilient, and service‑oriented
• Able to think end-to-end and sustainably improve processes
• Empathetic, clear communicator, reliable, pragmatic, calm under pressure

Perks & Benefits

• A great experience in the niche market of luxury boutique hotels
• Working with a motivated and international team from over 39 countries
• Great benefits at member hotels and brand partners from employee discounts to special offers, including Marriott Explore rates
• Career development opportunities in an international company

About Design Hotels™

Design Hotels GmbH (www.designhotels.com) is a full-service hospitality consultancy, offering customized services to its member hotels. Under the brand Design Hotels™ the company represents and markets a curated selection of currently more than 300 luxury hotels in over 60 countries. These member hotels are independently owned but united by a commitment to individuality, progressive design, and cultural authenticity. Design Hotels™ embodies the most advanced ideas in the hospitality industry and offers discerning travelers new opportunities and inspiration for both a more conscious travel and lifestyle.

The company has its headquarters in Berlin and branches in Los Angeles, New York, London and Singapore. Since March 2021, Design Hotels GmbH is part of the Marriott International portfolio.

Design Hotels is an equal opportunity employer, we celebrate diversity and practice inclusivity. Hiring decisions are based on merit, qualifications, and our business needs only.

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